Wedding planning guide
The wedding vendor tracker that keeps every contract under control
A typical wedding involves twelve to twenty vendors, each with their own contract, deposit, balance due, payment schedule, and contact person. Without a single source of truth, important details fall through the cracks. AisleSheet's vendor tracker pulls every vendor into one beautifully designed dashboard with a clear payment schedule and printable contact sheet.
Every vendor your wedding will probably involve
A complete vendor list usually includes: • Venue (ceremony and reception) • Caterer and bar service • Photographer and videographer • Florist • DJ, band, and ceremony musicians • Hair and makeup • Cake or dessert • Stationery designer • Rentals (linens, lighting, tables, chairs) • Transportation (couple, shuttles) • Officiant • Coordinator or day-of planner • Hotel block contact • Decor and signage AisleSheet pre-populates these categories so you can drop new vendors in as you research them.
Contract status, deposit, and balance at a glance
For each vendor, you track: contract signed (yes/no), deposit paid, balance due, and payment due date. The summary at the top of the vendor page shows you the total balance across every vendor — which is the single most useful number when planning cash flow in the months before the wedding. A vendor with an unsigned contract appears differently from one that's fully booked, so you know exactly who needs a follow-up email this week.
A printable vendor contact sheet for the wedding day
On the wedding day, your coordinator (or your most reliable bridesmaid) needs phone numbers for every vendor — not a laptop. AisleSheet's vendor contact sheet exports a single printed page with each vendor's name, contact person, phone, email, and contract status, ready to fold into a bag or pin to a wall.
Payment schedule view
Sort your vendors by payment due date and you have an instant cash flow plan: who needs to be paid this month, who is due the week before the wedding, who is paid in full. Combined with the budget tracker, you always know what's outstanding and when.
From research to booked
Most vendors move through the same lifecycle: Researching → Contacted → Quoted → Booked → Paid. AisleSheet uses these statuses as the vendor's pipeline stage, so you can see at a glance how close you are to having every category booked, and which ones still need attention. For newly engaged couples, this becomes a quiet weekly habit: open the vendor tracker, move two or three vendors up a stage, and watch the wedding take shape.
Try it free
The vendor tracker is free to use for up to five vendors. Most couples upgrade to Core or Pro once they realize they're booking a lot more than five — and at that point, having every contract and balance in one place becomes essential.