Wedding planning guide
The wedding guest list template that does the math for you
Managing a wedding guest list in a generic spreadsheet means tracking RSVPs in one tab, meal counts in another, and seating in a third — then re-counting everything every time someone changes their mind. AisleSheet's guest list template ties it all together, so the moment a guest RSVPs the totals, meal counts, and open seats update automatically.
Every field a real wedding guest list needs
A wedding guest list isn't just first and last names. To actually run an event, you need: • Household grouping (so save-the-dates and invitations go to the right address) • Side (Partner A, Partner B, or Both — useful for venue layout and parent reviews) • Contact details (email and phone for chasing late RSVPs) • Invite sent flag (so you don't double-send) • RSVP status (Awaiting, Accepted, Declined, Maybe) • Plus-one allowed flag and plus-one name • Meal choice and dietary notes • Table assignment • Gift received and thank-you sent AisleSheet includes every one of these as an editable column, with sensible dropdowns where they belong.
RSVP tracking that gives you a live headcount
The single most useful number during the months before a wedding is your live RSVP count — the number you'll give to the caterer, the venue, and the printer for place cards. AisleSheet shows accepted, declined, and awaiting counts on top of every guest page, and rolls plus-ones into the total automatically. When someone changes their mind a week before the wedding, you update one row and every downstream number adjusts.
Meal counts and dietary notes in one place
Caterers need exact meal counts (chicken, beef, fish, vegetarian, vegan, kids), and they need to know about every allergy. Tracking this in a generic spreadsheet means counting cells; AisleSheet's RSVP summary sheet groups everyone by meal automatically and prints a one-page sheet you can hand directly to the caterer.
Plus-ones, kids, and households
Households (the Andersen family, the Patels) are the right unit for invitations — but individuals are the right unit for RSVPs and seating. AisleSheet keeps both: each guest belongs to a household, and you can assign plus-ones, mark guests as children, and still get accurate totals.
From guest list to seating chart in one click
Once RSVPs come in, the same data drives the seating planner. Accepted guests appear in the unassigned pool; click a table to seat them. The seating page shows capacity, meals, and dietary notes per table, so you can balance the room without juggling tabs.
CSV import — bring your existing guest list
Already have a guest list in Excel, Numbers, or Google Sheets? AisleSheet's CSV import accepts common column names (name, email, phone, side, RSVP, plus one, meal) and matches them automatically. Export anytime to a clean CSV for backup or for sharing.
Try the guest list template free
The guest list template is free to use for up to 25 guests. Upgrade to Core for 100 guests, or to Pro for unlimited — perfect for larger weddings, multi-day celebrations, or anyone who wants the full picture in one place.